Brief Answer: You can transcribe your Teams meetings in real time using third-party live transcription tools like JotMe that support 45 languages. You just have to select the speaker’s language in the meeting, and JotMe will instantly give you the live transcription as they speak.

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Do you find it difficult to follow what your colleague is saying in your Teams meetings and wish you had a written record to avoid misunderstanding? You can make this possible by transcribing your meeting in real time to enhance communication and stay focused on the conversation. 

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Microsoft Teams offers a live transcription feature that creates a real-time written record of the meeting conversation, but you may not have access to it if you’re using a guest account or belong to a different organization. Plus, you need the host’s permission to access the post-meeting transcript. If you don’t want this trouble, you can simply use third-party transcription tools like JotMe.

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JotMe supports 45 languages for live transcription and translation and also gives access to post-meeting transcripts, notes, and summaries of your Teams meetings. Above all, you can try out all of JotMe’s features before you buy a paid plan because it offers a free monthly plan where you get 50 minutes of transcription per month. 

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Here’s a quick overview of the steps to get live transcription in your Teams meetings:

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1. Download JotMe: Go to JotMe’s official website, download the setup, and install it on your device.
2. Enter your MS Teams Meeting: Start or join your Teams meeting and open the JotMe app.
3. Select the Transcription Language: In JotMe, disable translation and set the “Spoken Language” to the language spoken during the meeting to obtain its transcription.
4. Initiate the Live Transcription: Begin the live transcription by clicking on the “Play” button.

Step 1: How to Download JotMe on your Device?

Firstly, go to JotMe’s official website and click on the “Try for free” button. Download the setup for your Mac or Windows device and complete the installation.

Step 2: How to Join a Microsoft Teams Meeting & Launch JotMe?

Start your Teams meeting or join it via a link in your Microsoft Teams desktop app or by accessing it on the browser. Open the JotMe app once you’ve entered the meeting.

Step 3: How to Set the Speaker’s Language for Transcription?

On the top-right of the JotMe app, select the “Spoken Language” option to get a drop-down list of languages. Set it to the language spoken by the speaker in the meeting. If the “Translation” button is on, turn it off.

Step 4: How to Start Live Transcription?

Once you’ve selected the language, you can begin the live transcription by simply clicking on the “Play” button.

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JotMe will begin the transcription in real time as you speak. Along with that, you will also get the meeting transcript, AI notes, and summaries once it’s over. 

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You can also read the live transcription in traditional captioning format by resizing the JotMe app.

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What are the Limitations of Built-in Live Transcription in MS Teams? 

Microsoft Teams has over 320 million monthly active users across 44 languages, which means that a ton of meetings are conducted daily, increasing the need for live transcription. MS Teams offers a live transcription feature to capture everything said in the meeting, along with the speaker’s name and time stamps. Organizers can even customize who can access meeting recordings and transcripts. However, it comes with the following drawbacks:

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• Transcription can be Unavailable in Some Situations: Teams’ live transcription can be unavailable due to organization policy if you’re a guest, an anonymous user, or belong to a different organization. You may need to contact the meeting organizer and, in some cases, your IT admin to get access to the transcription. However, with third-party tools like JotMe, you can get the live transcription even if you’re a guest or belong to a different organization. JotMe does the transcription in the background by capturing the meeting audio directly from your system without anyone knowing. 

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• Permission Required for Downloading the Transcript: Once the Teams meeting is over, organizers can download the transcript as a DOCS or VTT file from the meeting event in the calendar. But for other participants to download it, organizers need to give permission, which depends on the policies set by their IT admin. However, with JotMe, you get access to post-meeting time-stamped transcripts immediately after your Teams meeting without having to ask anyone for permission.

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• Inaccuracy: Even though Teams offers live transcription for free, it may deliver inaccurate transcriptions. This is because it may not understand terms related to a specific domain and misinterpret company or project names. However, JotMe understands the context, nuance, and industry-specific terms using natural language processing (NLP) to deliver accurate transcription in real time.

How Does JotMe Provide Quality Live Transcription?

JotMe offers quality live transcription with its NLP and speech recognition technology, but it doesn’t stop here. It offers an AI note taker that creates notes with action items and key points after the meeting. The AI note-taking market is expected to reach USD 2,545.1 million by 2033 with a CAGR of 18.9% from 2024 to 2033, according to Market.us, which clearly indicates a growing need for efficient meeting documentation. Apart from this, you also get an AI chat to clear your doubts, post-meeting transcripts for future reference, multilingual transcription, and more. Let’s explore these features in detail.

Multilingual Transcription

JotMe can transcribe up to 10 languages simultaneously, including German, English, Japanese, French, Russian, and more. This can be really helpful in your Teams meetings where you have participants from different countries speaking different languages. All you have to do is set the “Spoken Language” in the JotMe window to Multilingual, and JotMe will instantly start the live transcription in different languages.

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Ask AI

JotMe offers an AI chat to address any questions you may have after your Teams meeting in the dashboard. You can ask questions about the meeting, and JotMe will give you instant answers in your desired language. If you need to create a draft for an email, blog post, or any custom task, or for social media replies and comments, JotMe can assist you with that, too. Simply mention the topic, provide a structure or example if applicable, and JotMe will instantly deliver your desired output.

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AI Meeting Notes

If taking manual notes distracts you from being attentive in your Teams meetings, JotMe’s AI note taker can help. JotMe summarizes your entire Teams meeting and generates AI notes highlighting every action item and key point. 

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If you want JotMe to create custom AI notes and summaries that highlight your key takeaways, you can add your points in the “Notes” section during the meeting, and JotMe will create notes according to those points.

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If you have a global team where everyone speaks a different language, JotMe even helps you translate the notes with context and nuance to keep everyone aligned. 

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Post-meeting Transcripts

If you want to keep track of what was discussed in your Teams meetings, JotMe provides post-meeting time-stamped transcripts with the entire meeting content for reference. You can even translate the transcript into multiple languages, including Japanese, Spanish, Portuguese, Italian, English, etc. This can be helpful when you have to share the transcript with someone who doesn’t understand the original transcript language.

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How to Get Quality and Accurate Live Transcription in Teams Meetings?

You can easily get quality live transcription in your Teams meetings with third-party AI live transcription tools. Make sure to follow these tips to get quality live transcription in your Teams meetings:

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• Maintain Speech Clarity: Ensure speakers in your Teams meetings speak clearly at a steady pace, taking regular pauses as needed. This will give the translation tools some time to process what’s being said and deliver accurate translation.
• Have a Stable Internet Connection: If your internet connection is unstable, the live translation tool may not be able to understand the speaker’s voice, as it may lag. So ensure a stable internet connection and a quiet background while in your Teams meetings for accurate results.
• Using Third-Party Tools: If you use Microsoft Teams’ built-in transcription feature, you may often get inaccurate results or may need to ask for the organizer’s permission to get access to the transcript. However, with JotMe, you can get accurate live transcription and translation in your Teams meetings in 45 languages without anyone’s permission. 

JotMe does not require a bot to join a meeting, so the host wouldn’t know if you’re using it for live transcription. Whether you use Teams for communicating with your foreign client or your multilingual global team, JotMe offers everything from live transcription to post-meeting notes, summaries, and transcripts to help you communicate better.

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Download JotMe today for free and see how you get quality live transcription across multiple languages.

FAQs

Is there a transcription app for Teams?

Yes, there are several transcription apps for Teams meetings, like JotMe. JotMe provides live transcription and translation in 45 languages and also provides access to post-meeting transcripts, AI-generated summaries, notes, and more.

How do you transcribe a meeting to text?

To transcribe a Teams meeting to text, go to “More Actions” > “Record and transcribe” > “Start transcription.” Select the language spoken in the meeting and click on “Confirm.” However, the Teams meeting transcription can be inaccurate and oblivious to the context of the meeting. To counter this, you can use a third-party live transcription tool like JotMe that offers accurate, immediate, and contextual transcription.

Is MS Teams transcription accurate?

No, MS Teams transcription is not always accurate because it might not understand industry-specific terms and capture speech in rapid conversations. However, third-party tools like JotMe can provide accurate transcription in real time that’s sensitive to industry jargon, using natural language processing and speech recognition.

Why won’t Teams let me transcribe?

Teams won’t let you transcribe if transcription is turned off for the meeting organizer due to organization policy. Suppose the meeting organizer is also not allowed to turn on transcription because of the meeting policy. In that case, you can use a third-party transcription tool like JotMe to transcribe all your meetings easily.